Innovative Strategies for Internal Sourcing

Innovative Strategies for Internal Sourcing

With a low employment rate, healthcare enterprise faces challenges to have adequate medical staff coverage for better patient care. As a result, the hospital shift planner is looking for various options to reduce the locum budget and improve employee engagement quality

Here are a few strategies that can help with internal sourcing:

Enterprise shift schedule.

Shift planners should invest in online healthcare shift scheduling software with information about the provider’s availability across the enterprise health system. Shift administrator should be able to use a larger pool of providers when a shift is sourced and can see which provider is available for additional work with less budget than hiring a locum.

Inform provider on regular shifts or shift changes

Providers should have a mobile app with accurate information about the current schedule and when a recent scheduled shift has changed. Providers should have the ability to swap, trade, or drop shift when needed and informing the scheduler for changes to have a change sourced

Leverage gamification for better employee engagement.

Companies with a fair employee engagement process have more chances to have a shift secured by internal medical staff. Gamification triggers motivation across the medical staff and encourages providers to perform better and drive better productivity.

Few examples of gamification are

  • Providers can bid for a shift.
  • Providers can win a Superhero provider for a month for most working on a source shift
  • A provider can donate a percentage of overtime shift back to the medical community and matching donation to be added by the hospital board.

Invest in the right communication tool.

Employees should always have a tool to communicate and collaborate across when needed. Providers should have the means to send SMS to the team securely, or the scheduler can call the OnCall physicians without displaying the provider contact information. A provider should have the flexibility to notify the scheduler via a shift scheduler app without sending email and constant follow up for a response.

Focussing on the above strategies should reduce the locum budget and improve patient care quality by leveraging internal resources who know hospital processes and systems.

First Step For Provider Scheduling

First Step For Provider Scheduling

Healthcare organizations should manage the clinical capacity with patient demand to avoid delays in patient care. To ensure efficient coordination and manage the capacity of all providers and staff in a multi-specialty organization requires an efficient scheduling and communication platform.

The first step to initiate provider scheduling includes:

1. Centralize healthcare shift scheduling platform to schedule providers across the enterprise

Dockyo scheduling takes into account multiple constraints including shift time, preferred providers in a team, labor laws for the shift worked to create schedule across the enterprise, multi-specialty, multi-team settings.

2. Visibility into where providers are working and who are working, including how to contact them quickly.

An intuitive dashboard with transparency across the organization of providers who are working today and how to connect when required. The scheduler view can be integrated with EHR to provide visibility across the organization.

3. Empower providers

For upfront planning of leave and schedule changes. The provider uses Dockyo’s mobile app to submit requests, which are automatically integrated into schedule creation. They can also swap shifts with other team members. A provider can submit requests for shifts which allows the scheduler/planner to meet provider preference to maintain a happy employee engagement.

4. Enable tracking and analysis of how providers are trending towards a target.

Dockyo brings together scheduling & labor data from across the organization to inform effective staffing strategy and provides actionable insight to achieve a continuous cycle of improvement, resulting in reduced costs and increased patient access.

By continuous improvement on your scheduling need, the overall health of your enterprise will continue to be better including patient flow with proper care, increased revenue, and provider job satisfaction.